How to Review and Edit a Weekly Summary Before Sending

Simma generates a personalised weekly summary for any athlete in your squad — but only when you ask for it. You decide who gets a summary, trigger the draft, review it, and send it. Nothing happens without you.

The summaries get better the more you use them. You can tune your tone of voice and instructions at any time, and Simma also learns from the inline edits you make — picking up patterns in how you write so the drafts land closer to your voice over time.

This guide covers how the flow works, what to look for when reviewing, and how the system improves with you.

The drafting flow

Summaries aren't generated automatically. When you're ready to write to an athlete, click Draft Email on their profile. Simma reads their sessions, analyses load and trends, flags anything worth noting, and writes the email in the tone of voice you've configured.

The draft appears inline for you to read, edit, and approve. You can draft summaries for your whole squad in one sitting, or work through them one at a time across the day — whatever fits your workflow. Nothing is sent until you approve it.

What to look for during review

You don't need to rewrite every summary. The goal of the review step is to catch the few things the agent couldn't know or got slightly wrong, and to make sure the email sounds like it came from you. Here's a quick checklist:

Does it sound like you?

Read the first two sentences. If it sounds like something you'd send, you're probably fine. If it reads a bit off — too formal, too casual, too generic — that's a signal to adjust your tone of voice or instructions rather than fixing this one email. The settings are there so you don't have to hand-edit every draft.

If something specific sounds wrong ("I would never phrase it that way"), edit the sentence directly. But if it's a pattern you're seeing across multiple summaries, update your tone of voice and instructions so the agent gets it right next time.

Is the data reference accurate?

The agent pulls from real session data and won't fabricate workouts. But it's worth a quick scan to make sure the sessions it's highlighting are the right ones to emphasise. Sometimes the most important session of the week isn't the one with the most interesting metrics — it's the one that matters in context. If you'd highlight a different session, swap it in.

Does the flag make sense?

If the agent has flagged something (elevated heart rate, missed sessions, fatigue pattern), check that it aligns with what you know. The agent doesn't have the off-platform context you do — maybe the athlete told you they were travelling, or you know they had a planned rest week. If the flag is accurate, let it stand. If you know the context explains it, soften or remove it.

Is the forward look right?

The agent connects the week to upcoming goals based on the data it has. If you've included your current training phase in your instructions, this section is usually well-targeted. If it's referencing a goal that's changed or missing a race that's approaching, add a line. This is the section most likely to benefit from a quick human touch.

Is the one-focus-for-next-week useful?

The agent picks a single priority for the week ahead. Check that it's the priority you'd pick. If you want the athlete focused on something specific that the data doesn't make obvious — "this is the week to nail the long ride because we're tapering after" — swap it in.

When to edit vs. when to update your settings

A good rule of thumb: if you're editing the same kind of thing across multiple summaries, it's a settings problem, not a drafting problem.

Edit the individual summary when:

• You have context the agent doesn't (an athlete mentioned something in a call, a goal has changed, there's a personal situation)
• You want to add a specific comment that's relevant to one athlete only
• A sentence just sounds wrong for this particular person

Update your tone or instructions when:

• Multiple summaries sound too formal or too casual
• The agent keeps emphasising the wrong kind of metric
• You want it to frame a training phase differently
• A phrase or pattern keeps appearing that you don't like

Over time, the better your settings, the less you'll edit individual drafts. Most coaches find that after two or three weeks of refining their instructions, the approval step drops to a quick read and approve for the majority of their squad.

How long the review step takes

This depends on your squad size and how dialled-in your settings are. Early on, expect to spend a few minutes per summary as you get used to the agent's output and refine your tone. Once your settings are tuned, most coaches report that the review step takes under a minute per athlete for on-track summaries, and two to three minutes for athletes flagged as monitor or needs attention.

For a squad of 30, that's roughly 30-45 minutes — compared to the three-plus hours most coaches spend writing summaries from scratch. And crucially, you're spending that time reviewing and approving, not staring at a blank page trying to synthesise a week of data into something personal.

Simma learns from your edits

Every inline edit you make teaches Simma something. After you've generated enough summaries, Simma reviews the changes you've made — the phrases you swapped out, the emphasis you shifted, the things you consistently added — and builds a memory file behind the scenes. This works alongside the tone of voice and instructions you've already set, picking up the patterns you'd never think to write down as a rule.

You don't need to do anything to trigger this. Just keep editing where it matters, and over time you'll notice the drafts landing closer to what you'd write yourself. The memory evolves as your coaching style does — it's not a one-time snapshot, it's a running understanding of how you communicate with your athletes.

The review step is the coaching step

It's worth reframing what this step actually is. You're not proofreading an AI's homework. You're doing the highest-value part of the weekly communication: applying your judgment, your relationship knowledge, and your coaching instincts to a draft that's already grounded in real data. The research is done. The data is synthesised. You're adding the thing only you can add — which is exactly where your time should go.

Simma drafts your weekly summaries. You add the coaching judgment. Join the early access waitlist.