How to Review and Edit a Draft Before Sending

Nothing on Simma is emailed to an athlete without you. A draft is written, you read it, you change what you want, and you send it. This guide covers how that works in the two places you can do it, what is worth checking in a draft, and what the send gate does when your assistant is the one holding the draft.

The two places a draft can come from

In the web app. Open an athlete and click Draft Email. Simma reads their recent sessions, their load against their own history, their goals, any linked training plan and the message thread so far, and writes a draft in your voice. It appears in the dialog for you to edit, then a send button emails it to the athlete under your name. There is a daily limit on drafts per coach.

Through your assistant. With the connector installed, you can write a message with your assistant and ask it to save the result as a draft. The draft appears in Simma exactly as a web-app draft does, and you can send it from either place. A good assistant reads your coach profile first so the draft carries your tone and sign-off, and grounds what it says in the athlete context Simma provides rather than its own arithmetic on raw numbers.

Either way the draft sits in the athlete's message thread as a draft until you send or discard it.

What to check

You do not need to rewrite a draft. The review is for the things a draft cannot know and for making sure it sounds like you.

Does it sound like you? Read the first two sentences. If it is off in a way you would fix on every draft, that is a settings problem: change your tone of voice or instructions rather than editing this one. If it is off for this athlete only, edit the sentence.

Are the sessions the right ones? The draft picks two or three sessions to name. It picks from the data, and the session that matters most in context is not always the one with the most interesting numbers. Swap in the one you would have chosen.

Does the flag make sense? If the draft has raised something, check it against what you know. The draft does not know the athlete told you on a call that they were travelling, or that a light week was planned. Keep the flag if it stands, soften or remove it if you have the context.

Is the forward look right? The draft connects the week to the goals on the athlete's record and to any training plan linked to them. If a goal has changed or a race is missing, add it, and consider adding the goal to Simma so the next draft knows.

Is the one focus the one you would pick? The draft ends with a single priority for next week. If yours is different, say yours.

Edit the draft, or change a setting?

If you are making the same kind of edit across several drafts, change a setting.

Edit the draft when you have context the data does not, when the comment is for this athlete only, or when one sentence is wrong for this person.

Change your tone or instructions when several drafts are too formal or too casual, when they keep emphasising the wrong thing, when you want a training phase framed differently, or when a phrase keeps appearing that you would never use.

Simma does not learn from your edits. The settings are the only memory it has of how you write, which is why a repeated edit belongs there.

The send gate, when your assistant holds the draft

Sending from the web app is a button you click. Sending through the assistant is different, because the assistant is the one calling send, and an email cannot be recalled.

The connector therefore asks the assistant to put the full subject and body in front of you and get your explicit yes before each send. Whether that prompt can actually appear depends on the client you are using, so the connector includes a check that reports which gates are active, and a probe that raises a harmless test prompt to prove the confirmation renders. If the client cannot show you the draft, the send fails closed rather than going out unread. Every Simma Connector Tool explains how to ask for that check, and it is worth re-running after your assistant updates.

What replies do

When the athlete replies to the email, the reply comes back into Simma and appears in the same thread, in the web app and to your assistant. Nothing is sent back to the athlete automatically. Your assistant can read the reply and draft a response, and the same gate applies before it goes.

Want your assistant to do more of this?

If there is a step in your review you would like your assistant to handle, checking a draft against the training plan, flagging a draft that repeats last week's message, lining up every draft for the squad on a schedule, email coaching@getsimma.com and tell us. We build tools from those.